Payment Notice Process

Purpose

Formally state the sum you consider due against a payment application.

Prerequisites

An existing payment application.

Role required

Super Admin or Admin.

Steps

1. Open the payment application.
2. Select Issue Payment Notice.
3. Enter the notice date, reference (optional), and who is issuing it.
4. Confirm.

Expected result

The application's status becomes PN Issued, and a Payment Notice PDF is generated automatically.

Linked modules

• Payment Notices
• Calendar

Notifications

The notice and its date appear in the project calendar.

Common mistakes

• Issuing the notice with the wrong notified sum — double-check the figure before confirming, as this is a formal notice with contractual weight.

What to do next

Consider whether a Pay Less Notice will be needed if the certified/assessed amount differs from what was applied for.