Final Account¶
What this is¶
The Final Account brings together the total financial position of a contract or trade package at the end of the works: the adjusted contract sum, all variations, loss and expense, retention, and what remains due.
Who can use it¶
Super Admin and Admin progress a Final Account. Client users can view it.
Where to find it¶
Project → Commercial → Final Account tab. There is one Final Account per main contract or trade package.
Before you begin¶
A Final Account is normally started once the bulk of variations, loss and expense, and payment applications for a contract or trade package are settled. If none exists yet, select Create Final Account.
The lifecycle¶
flowchart LR
Draft --> Submitted --> Review[Under Review] --> Agreed --> Signed --> Certificate[Final Certificate Issued] --> Closed[Commercially Closed]
Review -.Return to Draft.-> Draft
Submitted -.Return to Draft.-> Draft| Status | What you can do from here |
|---|---|
| Draft | Fully editable. Add/edit/delete line items. |
| Submitted | Start Review, or Return to Draft. |
| Under Review | Agree Final Account, or Return to Draft. |
| Agreed | Sign. Financial values are now locked to an agreed snapshot. |
| Signed | Issue Final Certificate. |
| Final Certificate Issued | Commercially Close. |
| Commercially Closed | No further actions — the Final Account is complete. |
Agreeing locks the figures
Selecting Agree Final Account locks all financial values into an agreed snapshot. SureSign warns that this cannot be undone. From this point, later changes to payment applications, variations, or retention will not change the agreed Final Account figures — the badge changes from "Live Values" to "Agreed Snapshot."
Issuing the Final Certificate starts the dispute window
Selecting Issue Final Certificate sets a 28-day dispute window (shown as "JCT dispute window expires: {date}") and unlocks the second half of retention for release. Confirm this is the right moment before issuing.
What you will see¶
- A visual status stepper across the top: Draft → Submitted → Review → Agreed → Signed → Certificate → Closed.
- A Commercial Summary: Original Contract Sum, Approved Variations, Loss & Expense, Dayworks, Provisional Sums, Prime Cost Sums, Contra Charges, Other Adjustments, Adjusted Contract Sum, Certified To Date, Paid To Date, Retention Held, Retention Released, Retention Outstanding, and Final Balance Due.
- Line items grouped by category (Contract Sum, Approved Variations, Loss & Expense, Dayworks, Provisional/Prime Cost Sums, Contra Charges, Deductions, Other), each with a running total. Items can be added, edited, or deleted while the account is not locked. Items automatically added from other records are tagged "Auto" and cannot be deleted if they belong to the contract sum category.
Generated documents¶
- Generate Statement — produces a statement of account (labelled "Generate Draft Statement" before the account is agreed).
- Generate Final Certificate — available once the status reaches Final Certificate Issued or Commercially Closed.
- Each generated document has a Download button.